The Value of Contingent Worker Resource Tracking Services
Today’s organizations are composed of a complex mix of employees, contractors, consultants, and third-party service providers. While this flexible model offers agility, it also presents challenges: Who is actually working for us? Do they possess the necessary credentials? Have they completed our standard onboarding and orientation processes? Have they been properly offboarded once their assignments are concluded? To address these questions, many companies and universities are turning to contingent worker resource tracking services.
Unlike payroll outsourcing, these services focus on onboarding, reporting, administration, and offboarding, without issuing paychecks. The benefit is simple: clients gain full visibility and control over their extended workforce while letting others continue managing pay. Here are some examples of how organizations have benefited from nextSource Resource Tracking.
Managing Visiting Scholars and Researchers at Universities
Each year, a large research university hosts numerous visiting scholars funded by external grants. Since these scholars are not on the university’s payroll, there was previously no consistent method to track their building access or lab credentials. By implementing a resource tracking service, the university reduced onboarding time by 30%, ensuring full compliance with campus access protocols. This allows the university to focus on academic collaboration while maintaining control over security and compliance risks.
Overseeing Outsourced Service Teams
When a healthcare organization implemented a new electronic recordkeeping system, it hired a firm to lead the project. This firm, in turn, engaged several specialized project service teams for each phase of the implementation. The subcontracted consultants were paid directly by the vendor, but the client required real-time visibility into project assignments and workforce utilization.
nextSource established standard procedures for onboarding and offboarding to ensure that all workers adhered to the client’s safety and business policies. Automation of the offboarding process reduced lingering system access by 90%, significantly lowering security risks. Additionally, by utilizing nextSource’s resource tracking service, the healthcare provider gained access to standardized reporting and dashboards. This eliminated duplicate onboarding costs and reduced project delays by 15%.
Managing Vendor Access
An investment bank utilized contractors from various vendors to support compliance projects. Because these workers had access to sensitive systems, tracking their access was critical. By implementing the nextSource resource tracking solution, the bank was able to maintain an accurate headcount, reduce system access provisioning time by 30%, and ensure the immediate removal of credentials when projects concluded. This improved management helped the firm pass regulatory audits without any findings, thereby avoiding millions in potential fines.
NextSource Resource Tracking provides visibility without causing disruptions. We do not interfere with the payment processes of vendors, agencies, or grant programs; instead, our clients enjoy 100% audit-ready compliance with both internal and external requirements. This results in faster onboarding and offboarding cycles, reduced administrative costs, enhanced security through centralized access controls, and reliable data that supports better workforce planning and vendor management.
By centralizing the management of onboarding, reporting, administration, and offboarding—without taking on payroll responsibilities—we give our clients the visibility needed to make informed decisions and safeguard their operations. Whether in higher education, healthcare, finance, or any other sector, our resource tracking services empower clients with the clarity and control required to manage their extended workforce confidently. Contact nextSource today to learn more about how our Resource Tracking services can benefit your business.
